We deal with two aspects in this alert: Firstly, the extended TERS benefits and secondly, we propose a tool kit for employers in respect of an audit of the TERS benefits received by employees.
With the extended benefits there are two payment iterations. The first will be for the period between 16 October to 31 December 2020, and the second from 1 January to 15 March 2021. Claims for the first period are now open.
The UIF will communicate to all employers on the opening of the online portal for the second period (1 January – 15 March 2021). Claims made for dates prior to 16 October 2020 will not be accepted on the system.
The UIF has confirmed in a previous statement that sectors ranging from tourism to hospitality and sectors involved in the manufacturing, sale, dispensing, distribution and transportation of liquor would be covered by the extended benefits. The details of the sectors have not as yet been announced or gazetted.
According to the latest UIF release, the extension of the COVID-19TERS covers the following categories of employees:
- Employees who are on temporary lay-off or reduced work time within those sectors that have not been able to operate due to restrictions imposed by regulations (in such a case, employers can make the following claims on behalf of their employees);
- Employees in all sectors who were required to self-isolate or quarantine to prevent the spread of COVID-19;
- Employees in all sectors who are age 60 and over and who could not be reasonably accommodated in the workplace; and
- Employees in all sectors who have comorbidities and who could not be reasonably accommodated in the workplace.
For claims 2 – 4 above, supporting documentation should accompany the claim.
How to Apply for the TERS extension benefits
All applications must be lodged on the online portal by using the bulk application spreadsheets and processes. Employers can apply on behalf of their employees, who are temporarily laid-off or who are working reduced hours. Benefits will still be paid directly to employees. Employers should upload the following documents:
- Signed approval/acceptance letter;
- Bank confirmation letter (current);
- Proof of payment to employees for previous benefits claimed and received for the prior period (e.g. EFT, payroll report, pay recon);
- Refund to the UIF (if applicable); and
- Letter of authority.
The claims period for employees who were required to self-isolate or quarantine, employees aged 60 and over, and employees with comorbidities have not yet opened. However, the UIF will communicate once the window period opens.
When the window opens, claims for the above three categories should be made directly online.
Employees who are affected but do not fall under any of the above categories can still claim relief under Section 12(1)(b) of the Unemployment Insurance Act 63 of 2001 which provides that a contributor or dependent, as the case may be, may make a claim to the UIF in respect of illness benefits.
The UIF’s ‘follow the money’ project
Since December 2020, forensic auditors have been appointed by the UIF to examine the financial records of employers and to verify if the benefits received were legitimately applied for and paid to eligible employees. Employers will face legal action where fraud, against the UIF, is uncovered.
Seven companies with auditing, accounting and forensic investigation expertise have been appointed to “follow the money” for all COVID-19 TERS payments. Employers who benefited from the COVID-19 TERS fund are advised to keep the following documents prepared, electronically or manually for an inspection:
- All documents provided to the UIF at the time of application for the relief;
- Bank statements relating to the COVID-19 TERS application;
- Each employee’s personnel file; and
- Payroll report from 01 January 2020 to March 2021.
These documents will assist in proving that the employees were entitled to the TERS benefit.